Previously, the only way to share a file with someone you were working on a project with was to send them a physical copy. Co-authors would print out draughts on paper and mail them to coworkers via postal services or couriers. Editing teams frequently used delivery or courier services to exchange film or video cassettes back and forth.

To send a file to a coworker today, simply open your email account, compose a message, add the file, and click the Send button. When sending files by email functions properly, it can speed up the collaboration process. However, because many email servers have size restrictions for attachments, you could experience issues when attempting to send huge files by email. For instance, Gmail limits the size of attachments to 25MB. By the way, the 25MB limit is per message, not per file, which makes it even more difficult to send many files at once.

Despite file size restrictions, email isn't always the best method for sending certain kinds of files. One reason is that email isn't always secure, making it possible for someone to read the message. Thankfully, there are now other, safer methods available for uploading large data.

The best ways to transfer large files

You have a variety of alternatives for distributing huge files, such video or audio files, and these approaches work well for smaller files, like.PDF or.doc files.

Choosing whether you want to keep your information on a physical device or using the cloud is one of the first things to accomplish. While using a physical item like a hard disc or flash drive offers advantages, sharing the item necessitates planning an in-person exchange. Cloud-based choices save up space on your computer and email client while doing away with the necessity for a hard drive.

Upload your files to cloud storage

For their daily operations, many firms rely heavily on content. Contracts, marketing materials, interview audio files, and event photos may all need to be stored, edited, and shared among employees in your organisation. You can save your files securely and share them with other team members using the Content Cloud. 500Box not only makes it simple to exchange files, but also gives you the option to annotate them with comments and ideas.

Your team can access the files you upload to the Content Cloud from any device. To stay informed of any changes made to the shared files when a team member is working remotely, they can join into 500Box from their home computer.

File compression

By eliminating the extra air surrounding physical goods with a compression-packing cube or a vacuum sealer, you can save a lot of room when you're packing them up for storage. Large digital files can be thought of in a similar way. File compression makes a file smaller so that it can transfer over the internet more quickly.

A large file or files can typically be sent over email after being compressed. If you're delivering multiple large files to one person, file compression is an excellent alternative. It's important to keep in mind that some formats, such as JPEGs and MP3s, already include compression. They cannot be compressed any farther without losing quality. Although compressed files can be password-protected, transferring the files to the Content Cloud is more secure.

Use a VPN

Some internet service providers (ISPs) also place a cap on how much bandwidth a user can use while uploading files, similar to how email servers do. A data cap imposed by an ISP may stop users from uploading or downloading large amounts of data.

A data cap bypass is available by using a virtual private network (VPN). The data that is sent from your device is encrypted by VPNs in order to increase privacy. The data your device sends goes over an encrypted path when you use a VPN. The VPN server is located at the end of the journey. Your data is transmitted from the server to its final location without a malicious actor being able to determine that it originated from your device.

Conclusion

Content powers your company. You require a straightforward and user-friendly method of sharing your data with your employees and clients. Working together on projects and sharing huge files with coworkers and authorised users is simple with 500Box. You can safeguard the content you share with the aid of our cloud-native security and compliance.

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