If you are wondering why you need file sharing software and if you can transfer data quickly through emails, this article is for you. Most of you would believe that emails are the best source of moving files without getting lost or misplaced. Well, you have not heard about sharing files through software.

In an organization with multiple people involved in one process, sharing data through emails or various methods may be challenging to track. In such scenarios, you can take the help of cloud sharing apps that can easily share files between employees. Moreover, with sharing software, the risk of a data breach or misused will also be eliminated forever.

If you want to change this for your company, read along to learn everything about it.

File Sharing

File sharing means sharing or giving access to digital information such as documents, audio/video multimedia, computer programs, images, graphics, and e-books. It is generally private or public data or resources distributed in a secure network. In this process, you can have different levels of sharing privileges offered to your employees.

You can easily share files through several methods, including file sharing software. It is one of the most common techniques for data storage and distribution. Your employees can efficiently distribute and receive all official digital files over your company’s network through these software. Such software lets you transfer content to other people's devices seamlessly.

Top 12 File Sharing Software

500Box by 500apps

500Box tops the chart for its cloud sharing feature that helps in storing unlimited files and folders on the cloud. These files and folders can be accessed from anywhere and anytime. 500Box offers the option of sharing files over safe storage. Your people can also store up to 5GB of documents on its cloud storage and share them comfortably. This software offers complete security and privacy of your data with a multiple file sharing option. In addition, their pricing is very reasonable and is among the best in the market.

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Filestage software lets you quickly share, review, and approve documents with your clients, colleagues, and other partners. It is easy to upload any kind of file on the file stage. All people with access to the document will be able to add comments, approve, or simply view it without needing to log in to the system. Filestage offers complete secure storage of up to 250GB and more on paid plans.


More than 8 million companies use Bitrix24, a free file sharing, and document management software. Bitrix24 allows you to deploy and install it on your internal servers, from where you can even alter the codes if required. Bitrix24 offers cloud sharing and self-hosting on free and paid editions. They have features such as desktop and mobile apps, online and offline editing, flexible access, and more. Bitrix24 also offers customers information exchange and collaboration features that can help you make calls or chats simultaneously.

File Sharing


With ProofHub, you can do file sharing and collaborate directly on those files. If you go with ProofHub, you will get features such as centralized file management, chats, discussions, time tracking, file proofing, notes, and versioning. You can also do advanced searches, which can work in multiple languages. Through ProofHub, you can also integrate with other third-party file management software such as Box, Google Drive, and DropBox.


pCloud offers a secure storage option to you on the cloud that can help you share, store, and work on all your files. pCloud is accessible on any device and also gives a feature of keeping your private files confidential. pCloud has features such as backup files, digital asset management, file management, and versioning. If you wish to manage the files, pCloud allows you to search and filter the files on the cloud. It also provides TLS/SSL encryption while transferring files from the machine to the cloud.

Synology Drive

It is the leading file sharing software with fast and secure methods to share and store files. You can easily add, organize, and share your files from mobiles or tablets. You can use this software from any device and anywhere around the world. The software allows you effortless cloud data storage and an option for backup files. In real-time, you can even synchronize between windows, mac, Ubuntu computers, and Synology Drive servers.


SugarSync is one of the most user-friendly sharing software allowing users to have backup files. You can use this option to sync files, photos, and music from any device. You can also use their software as a collaboration tool to help your company work efficiently on different team projects and share files easily. You can share a few files or even multiple folders with your peers. With the backup option, folders and files are backed up in real time.

Dropbox Business

Dropbox Business is one of the most popular file-sharing software businesses use. It is an on-site server for data storage, file syncing, and file sharing. You can access this device from anywhere, anytime. With dropbox business, you will not have to worry about your team size and how many people can use it simultaneously. Dropbox business is also available in multiple languages, making it user-friendly software.


Box can offer you a cloud-based storage option with an integration facility to some known partners such as Google Workspace, Microsoft Office 365, and many others. You will get a free 14-day trial before starting your journey with Box. During the free trial, you will get 10GB of data storage space, and in the paid version, it will depend on your chosen plan. And you will be surprised to know you can upload a file in just 35 seconds.

File Sharing


Mediafire.com is a very easy-to-use software that allows you to transfer data and share files, photos, backup files, and much more in quick seconds. You can access the software from anywhere; many companies currently use its services. And you even share large files while collaborating on them simultaneously. You will get 10GB in the free version with up to 50GB as a bonus.


One of the most fantastic free cloud storage options is Internxt Drive, which offers industry-leading privacy and security. It allows you and your team to store various file kinds in the strictest of security. You can even browse a collection of apps that have been optimized for all of your devices and remotely upload the content.

Google Drive

Google Drive needs no introduction and is one the most popular file-sharing software used worldwide. With its individual subscription plan, it can store and backup files for up to 10 TB of data. It also supports many file types, including pictures, documents, movies, etc.

Importance of File Sharing

File-sharing software can help you collaborate effectively with your team, clients, and external partners. It can even help secure data and create a centralized knowledge base for your company. In addition, file-sharing software is an excellent cost-effective method that ensures efficient project collaborations. You can easily manage all sizes and types of files using these software.

Summing It Up

File sharing is one of the effective ways of ensuring your data is safe and secure, along with creating uniformity within your organization. Different software available in the market provides a free trial for a few days and offers backup and additional data storage facilities. Any software you choose can be a real game changer for your company. Always check the pros and cons before finalizing on anyone in particular.

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